This Privacy Notice
We appreciate the trust you place in us when sharing your personal data. The security of that data is very important to us. In this notice, we will explain how we collect, use and protect your personal data. We will also provide information on what rights you have with regards to your personal data and how you can exercise those rights.
We appreciate that the world of data protection can seem a little complicated, we will try to explain things in a simple and straight forward way.
A little information about us…
Established in 2004 by renowned Islamic spiritual leader Shaykh Pir Alauddin Siddiqui Sahib (Rehum Tul Alaihi), Mohiuddin Trust has been engaged in delivering humanitarian support to the impoverished, destitute and needy around the world since the beginning.
Our mission is to provide resources to relieve those in suffering and living under the challenges of poverty and lack of opportunities. We fund humanitarian relief and development projects that implement change-making infrastructure and improved social wellbeing – services that we deliver with integrity in a spirit of compassion and generosity, true to the values of our Founder, to care for and serve all people.
We are registered a Data Controller with the Information Commissioner.
How we collect information?
Information will be:
- Provided directly to the Trust
- Provided directly to its Partners
- Provided to employment & volunteer agencies
- Provided to payment processing sites and systems
What type of information do we collect?
- Any personal & special category information about that you or our partners have provided us
- Any personal & special category information related to your employment, contract or volunteer position with us
- Technical Data; this includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website
- Profile Data; this includes feedback and survey responses
Why do we collect personal data?
We collect personal data, for one or more of the following purposes:
- Deliver safe and effective charitable services
- Meet our legal and regulatory obligations as a registered charity & data controller
- To ensure the security and safe operation of our company website and business infrastructure
- To facilitate & manage any communication between you and us
We collect personal data, for one or more of the following purposes:
- Process payments, claim gift aid and complete identity checks
- Contact you regarding general Trust information
- Marketing and fund raising purposes
- To inform you about services & campaigns
- Promote engagement and fulfil charitable aims
- To comply with information security and payment security obligations
Employment, Trustee and Volunteer Data
We collect personal data from you for one or more of the following purposes:
- To manage your pay, employment and volunteer arrangements
- To manage the health & safety and wellbeing of staff and customers
- To manage performance & skills
- To manage certifications & standards
- To provide services to customers
- To ensure effective response to the COVID-19 epidemic to ensure the safety, wellbeing and care of colleagues
- To authenticate access to systems
- To assess suitability and undertake employment, pre-employment & volunteer checks
We will use your information:
- In accordance with a contractual obligation
- To facilitate enquiries
- To comply with applicable legal obligations and public tasks
- In accordance with your consent where requested. You can opt out any time by emailing firstname.lastname@example.org
- In accordance with legitimate interests
There is a lot of legal factors we have to consider around collecting employment and volunteer data, if you want to understand the legal side of things, these are the key laws we comply with:
- The Employee Rights Act 1996
- The National Minimum Wage Act 1998
- The Employee Relations Act 1999
- The Maternity and Parental Leave etc. Regulations 1999
- The Transfer of Undertakings (Protection of Employment) Regulations 2006
- The Agency Workers Regulations 2010
- The Equality Act 2010
- The Working Time Regulations 1998
- The Data Protection Act 2018
- The Coronavirus Act 2020
- The Health Protection (Notification) Regulations 2010
- The Public Health (Control of Disease) Act 1984 and associated Regulations
- The Safeguarding Vulnerable Groups Act 2006
- Health and Safety at Work Act 1974
Who do we share your information with?
Where we have a legal justification, we may share your information with:
- An Official Ombudsman
- The Charity Commission
- The Office of the Scottish Charity Regulator (OSCR)
- The Fundraising Regulator
- Statutory agencies – such as the Police, the Information Commissioner’s Office (ICO), local authorities, governmental bodies and safeguarding bodies
- Our IT suppliers to enable digital services and maintenance purposes
- Payment providers sites to facilitate donations and payments
- H M Revenue & Customs
- Disclosure and Barring Service
- H M Court Service
- Department of Work and Pensions
- Pensions Administrators
- External organisation linked to TUPE legislation
- External employment lawyers (involved in staff litigation)
Always consider website privacy notices when using online resources for our partners such as payment & donation processing sites.
How long do we keep data?
We keep and dispose of all records in line with our record retention schedule. We will comply with Data Protection legislation.
What are your rights in relation the personal data we process?
- ask for a copy of the personal data we hold about you. Assuming your request is reasonable, we will provide a copy of all the personal data we hold about you and you can check that we’re processing it lawfully
- ask us to correct the personal data that we hold about you
- ask us to delete your personal data. This one’s a little tricky! If, for some reason, we still hold your data, but without good reason, at your request we’ll delete it. To be honest, this is a pretty unusual scenario, because we’re pretty hot on getting rid of data we’re not obliged to hold!
- object to us processing your personal data. This applies where we’re relying on a “legitimate interest” of ours or a third party, and you have a situation which makes you want to object to us processing your data.
- ask for the restriction of the processing of your personal data. This means you can ask us to suspend the processing of personal data about you
- ask for the transfer of your personal data to you or another data controller if the processing is based on consent, carried out by automated means and this is technically possible
- withdraw consent for processing – where consent has been requested, you can opt out any time by emailing email@example.com
If you are accessing online services and are under the age of 13‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.
Keeping your data up to date
We want to ensure any information we hold is accurate. You can help us by promptly informing us of any changes to the information we hold about you.
For independent advice about data protection, privacy and data sharing issues, you can contact the Information Commissioner’s Office (ICO):
By post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
We may also collect information using Cookies. Cookies are small pieces of information stored on your browser which sometimes follow the movements of visitors on the website and tell us how the website and our services are being used, this information helps us improve your experience of the website.
Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies.